QQ - Corrections Supply List

The Southwest Virginia Regional Jail Authority is soliciting quotations for corrections supplies to serve four jail facilities across Southampton, Stafford, Surry Counties and Alexandria City, Virginia, with quotes due October 8, 2026 at 2:00 p.m. (note: the solicitation document states October 7 at 2:00 p.m.; the portal due date is October 8).

The scope encompasses approximately 40 line items across general correctional equipment and pepper spray/oleoresin capsicum products. General supplies include handcuffs in multiple colors, flex cuffs, rank insignia, leg irons (standard and oversized), restraint belts with D-rings, restraint padlocks, spit hoods, tactical flashlights (Streamlight Ultra Stinger LED), handcuff cases, key ring holders, and pepper spray/pepper bomb pouches. Pepper spray products include standard formulations, 1.5-ounce versions, pepper grenades (5 and 2 ounce), Guardian brand fog and stream applicators (MK-20, MK-4, MK-3), and standard MK-series sprays (MK-90, MK-3, MK-9, MK-46). The solicitation identifies preferred brands for certain items: Peerless for handcuffs, Streamlight for flashlights, Zak for key ring holders, Sabre for most pepper spray products, and Guardian as an alternative for OC sprays. Humane Restraint is the noted prior source for leather restraint belts.

The contract minimum term is one year from award, with the Authority reserving the right to extend for two successive one-year renewals. Delivery is required to four SWVRJA facility locations: Abingdon, Duffield, Haysi, and Tazewell. Orders are placed on an as-needed basis; partial shipments require prior approval. Quoted prices must remain firm for a minimum of one year. Price escalation is limited to 3% per 365-day period and only after the first 365 days, with documentation required. Price decreases must be communicated immediately. Payment terms are Net 30 days following satisfactory receipt and acceptance. The Authority is tax-exempt; vendors must not include Virginia sales tax. Quotes must be submitted electronically via eVA or by email to emoore@swvrja.com. The Authority reserves the right to award in whole, in part, or by individual line item. Vendors must certify accuracy, authorization, compliance with federal, state, and local law, and ability to meet all requirements. The Authority maintains the right to cancel or terminate any contract in part or in whole upon 60 days written notice.