QQ - Bulk Road Salt

The Southwest Virginia Regional Jail Authority is requesting quotes for 15 tons of bulk road salt via Quick Quote solicitation, with quotes due October 15, 2026 at 2:00 p.m. via the eVA website.

The scope is industrial-grade sodium chloride in white crystalline form, supplied in approximately 15-ton truck loads and delivered to the Haysi Regional Jail facility at 1550 Kiwanis Park Road, Haysi, Virginia. Pricing must be quoted separately for delivery, with delivery costs based solely on 15-ton truck loads. The product must include detailed specifications sheets.

The initial contract term runs from award through June 30 (with an apparent typographical error in the source document), with two optional one-year renewal periods available at SWVRJA's discretion. There is no guaranteed purchase quantity; orders will be placed on an as-needed basis. Price adjustments are permitted only for documented changes in the contractor's cost of materials, using the Consumer's Price Index as a guide. No increases are authorized for 365 calendar days following the contract's effective date. The contractor must provide not less than 30 days' advance written notice of any proposed price increase, which becomes effective only at the beginning of the calendar month following the notification period. Price decreases must be communicated immediately to the purchasing department.

SWVRJA reserves the right to award based on the most responsive and advantageous proposal rather than lowest price alone, and may cancel the solicitation or reject quotes at any time without furnishing reasons. Vendors must acknowledge acceptance of SWVRJA's General Terms and Conditions or propose alternative terms for negotiation. Inquiries should be directed to emoore@swvrja.com.