QQ 26039CW Portable Two-Way Radios

Southeastern Cooperative Educational Programs (SECEP) on behalf of Norfolk Public Schools (NPS) is issuing a Request for Quote (RFQ) for the procurement of portable two-way radios and related communications equipment. This solicitation encompasses two jurisdictions in Virginia: Alexandria City and Norfolk City. The procurement includes approximately 45 new, fully operational portable two-way radios with digital capability and display screens, approximately 7 multi-unit bank chargers with 6-unit or equivalent capacity, rechargeable batteries, antennas, belt clips, cables, and power supplies designed to support internal communications across school facilities. The radios must feature durable construction suitable for school environments, clear audio quality, campus-wide communication range, rechargeable battery operation, easy-to-use interfaces, and channel zone programming with at least 16 zones available for organizing communications by building or department. All equipment must be new and delivered with installation inside designated NPS locations, with the bidder responsible for unloading and placement of all assembled equipment. Pricing must be all-inclusive of delivery and all associated costs, with no separate line items for freight permitted. The radios require a minimum three-year warranty covering repair or replacement, while accessories and chargers require a minimum one-year warranty. Qualified bidders must provide complete product specifications, clearly identify any alternate products or optional components, maintain general liability and workers compensation insurance, and comply with all Virginia Code requirements and NPS procurement policies. The quote submission deadline is May 21, 2026, with award to be made to the two lowest responsive and responsible bidders based on total cost. Payment will be issued following delivery and acceptance upon inspection and verification that all equipment meets stated specifications.

The solicitation documents do not identify any specific set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors or current contractors are listed in the available procurement documentation. There are no references to existing infrastructure or technology requiring integration with the proposed equipment. The procurement documents do not specify an explicit budget range or award value; however, the solicitation anticipates awarding contracts to two separate vendors, suggesting a split procurement strategy. The initial contract term is designated for school year 2026-2027 with one optional renewal year pending no conflicting formal solicitation is issued at the time of purchase order issuance. Bidders must comply with the Norfolk Public Schools General Terms and Conditions, which establish requirements for bidder qualifications, proposal submission procedures, contract modifications, performance standards, and specify that for contracts exceeding $10,000, contractors must comply with the Immigration Reform and Control Act of 1986, maintain specified insurance coverage with limits ranging from $1,000,000 to $2,000,000, participate in the eVA Internet e-procurement solution with vendor transaction fees of 1% capped at $500-$1,500 per order, and maintain a drug-free workplace with annual sexual harassment training for supervisors and employees.