QQ 26039 CW Portable Two-Way Radios -5-11-2025.pdf
PDF 134 KB Posted
- Attached to
- QQ 26039CW Portable Two-Way Radios
- Solicitation number
- QQ-120374
- Issued by
- Alexandria City, Norfolk City, Virginia
About this file
This is a Request for Quote (RFQ) issued by Southeastern Cooperative Educational Programs (SECEP) on behalf of Norfolk Public Schools (NPS) in Virginia for the procurement of portable two-way radios and related equipment. SECEP seeks competitive quotes from qualified bidders to supply approximately 45 portable two-way radios (walkie talkies) with display screens, approximately 7 multi-unit bank chargers with 6-unit or equivalent capacity, rechargeable batteries, antennas, belt clips, cables, and power supplies to support internal communications across school facilities. The equipment must be new and fully operational with digital two-way radio capability, clear audio suitable for school environments, durable construction, campus-wide communication range, rechargeable battery operation, and easy-to-use interfaces. The radios must support channel zone programming with at least 16 zones available for organizing communications by building or department. Delivery shall include installation inside designated NPS locations with bidder responsibility for unloading and placement of all assembled equipment.
Pricing must be all-inclusive of delivery, equipment, and all associated costs with no separate line items for freight permitted. The radios must include a minimum three-year warranty covering repair or replacement, while accessories and chargers require a minimum one-year warranty. Award will be made to the two lowest responsive and responsible bidders based on total cost. The initial contract term is for school year 2026-2027 with one optional renewal year pending no conflicting formal solicitation is issued at the time of purchase order issuance. Bidders must provide complete product specifications, clearly identify any alternate products or optional components, maintain general liability and workers compensation insurance, and comply with all Virginia Code requirements and NPS procurement policies. Payment will be issued following delivery and acceptance upon inspection and verification that all equipment meets the stated specifications.
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| File | Type | Posted |
|---|---|---|
| Attachment B NPS General Terms and Conditions (002).pdf |
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Text version
QQ 26039 CW Portable Two-Way Radios (Walkie Talkies)
1. Purpose
Southeastern Cooperative Educational Programs (SECEP) is seeking competitive quotes from qualified bidders to provide portable two-way radios (walkie talkies), charging equipment, and related accessories to support internal communications across facilities.
2. Scope of Supply
The bidder shall provide a complete solution for portable radio communications including devices, charging systems, batteries, accessories, and warranty support. All equipment shall be new and fully operational.
3. Equipment Requirements
The proposed system shall include, at a minimum:
• Portable two-way radios with display
• Rapid single-unit chargers
• Rechargeable batteries
• Antennas
• Belt clips or equivalent carrying accessories
• Multi-unit bank chargers
• All necessary cables and power supplies
4. Technical Requirements
Radios must meet or exceed the following general requirements:
• Digital two-way radio capability
• Clear audio transmission suitable for school environments
• Durable construction for daily operational use
• Minimum range sufficient for campus-wide communication
• Rechargeable battery operation
• Easy-to-use interface with display
• Channel zone programming to organize communications by building or department with at least 16 zones available.
Bidders must provide full specifications, including:
• Frequency type
• Battery life
• Charging times
• Warranty details
5. Quantity Requirements
The anticipated quantities are as follows:
• Approximately 45 portable radios
• Approximately 7 bank chargers (6-unit or equivalent capacity)
Final quantities may be adjusted at the time of award.
6. Installation & Delivery
• Delivery shall include delivery inside to designated NPS locations
• All equipment must be delivered assembled where applicable
• Bidder shall be responsible for unloading and placement
7. Warranty
• Minimum three (3) year warranty on radio units
• Minimum one (1) year warranty on accessories and chargers
• Warranty must include repair or replacement
8. Support & Maintenance
• Bidder shall provide manufacturer support contact
• Optional extended warranty or maintenance pricing should be provided
9. Substitutions
Alternate products must be clearly identified and must meet or exceed all specifications outlined in this document.
10. Deliverables
The bidder shall provide:
• Fully functional radios and accessories
• Charging systems
• Warranty documentation
• Product specifications
11. Pricing Schedule
Bidders must complete the pricing table below. All pricing must include delivery, equipment, and all associated costs.
Item # Description Unit of Measure Quantity Unit
Price Extended Price
Portable Two-Way Radios (includes battery, antenna, belt clip, and single charger)
EA 45
2 Multi-Unit Bank Charger (6-unit or equivalent capacity) EA 7
3 Freight / Shipping (if applicable) Lot 1
Grand Total $0.00
12. Terms & Conditions
Bidder must comply with all regulations and laws from Virginia Code, Norfolk Public Schools (NPS) procurement policies and all applicable regulations.
13. Special Terms & Conditions
A. Award
Award will be made to the two (2) lowest responsive and responsible bidder based on total cost. This award can be for school year 2026-2027, with one (1) additional year for a renewal of agreement pending no other formal solicitation is posted at time of the issuance of a Purchase Order.
B. Bid Pricing
Prices shall be firm and include all necessary costs including delivery, equipment, and warranty.
C. Delivery
Bidder shall be responsible for delivery, unloading, and placement of equipment.
D. Acceptance
Final acceptance is contingent upon inspection and verification that all equipment meets specifications. As well as all requirements for this solicitation.
E. Payment Terms
Payment will be issued after delivery and acceptance. (See general terms and conditions for more information about Payment Terms.)
F. Insurance Requirements
Bidder shall maintain appropriate insurance coverage including general liability and workers compensation.
G. Indemnification
Bidder shall indemnify and hold harmless Southeastern Cooperative Educational Programs (SECEP) and Norfolk Public Schools (NPS) from any claims arising from performance of this contract.
H. Governing Law
This procurement shall be governed by the laws of the Commonwealth of Virginia.
14. Instructions to Bidders
• Do not include company branding that would restrict competition
• Provide complete product specifications with submission
• Clearly identify any optional components
• Ensure all pricing fields are completed
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