Q26-02 Dry Ice Hood Cleaning

Forsyth County Schools in Georgia is seeking qualified vendors through a Request for Quote (RFQ) for dry ice hood cleaning services across its school district facilities. This procurement (Q26-02) was posted on March 10, 2026, with a submission deadline of March 27, 2026, at 3:00 PM through the FCS Euna procurement portal. The scope of work encompasses cleaning kitchen hoods at 93 locations across the district, including 27 elementary schools, 11 middle schools, 6 high schools, and 4 specialized educational facilities. Services must include cleaning interior and exterior hood panels, grease baffles, drip trays, exhaust ducts to roof-mounted exhaust fans, and removal of all debris and residue from kitchen equipment and surrounding areas. The work must be completed between one week after school ends and July 17, 2026. The awarded vendor will enter into a one-year annual contract with firm pricing throughout the 12-month period from the award date, with FCS reserving the right to renew annually up to four times. Vendors must submit pricing using the official bid form available on the Euna portal, specify all lead and delivery times, meet industry-standard workmanship requirements, and correct any unsatisfactory work at no additional cost. Award will be made to the lowest responsive and responsible bidder meeting all specifications.

Prior to contract execution, the successful bidder must provide proof of insurance, including Commercial General Liability Insurance with limits of at least $1,000,000, Commercial Automobile Liability Insurance with $1,000,000 Combined Single Limit, and Umbrella/Excess Liability Insurance with limits of not less than $2,000,000 per occurrence and $2,000,000 aggregate, with all policies written by Georgia-licensed companies carrying an A.M. Best rating of A- or better and naming FCS as an additional insured. Contractors must also comply with federal work authorization requirements by registering with and committing to use the E-Verify program throughout the contract period and ensuring all subcontractors do the same, as mandated by O.C.G.A. 13-10-91; the required Contractor Affidavit must be notarized and submitted within five business days of receipt. Forsyth County Schools is exempt from federal excise tax and state and local sales taxes, and no taxes should be included in bid submissions; all pricing must include delivery and installation charges with FOB destination delivery to FCS-specified locations. The procurement documents do not specify set-aside designations for disadvantaged enterprises, incumbent vendors, or budget ranges for this opportunity. All communications regarding the bid must be conducted exclusively through the Euna platform, with direct contact with FCS staff regarding the solicitation prohibited.