PWC State Fair Kayak Pond Landscaping

The Ohio State Fair Grounds, located in Franklin County, is seeking a landscaping maintenance contractor for the Natural Resources Park's Kayak Pond Area for the 2025 season. The procurement opportunity involves comprehensive landscaping services to be performed from May through November 2025, with critical work periods in May, June, and July leading up to the July 23 fair opening. Specific service requirements include general bed maintenance, spring and fall clean-up, irrigation system start-up and shut-down, pruning, hedging, mulching, and leaf removal. The contract mandates that spring services must be completed by July 21-22, 2025, and fall services by November 15, 2025. Site visits are available by appointment through April 22, 2025, with interested contractors required to contact the designated point of contact to schedule. The contract will be awarded to the lowest responsive and responsible bidder, with invoicing managed through Ohio Shared Services (OSS). Contractors must follow precise specifications, such as using composted leaf mulch at a 4-inch depth, performing professional pruning, and maintaining plant health, with potential responsibility for plant replacement if irrigation system maintenance causes damage.

The procurement opportunity encourages participation from Minority Business Enterprises (MBE) and Executive Diversity, Growth and Equity (EDGE) vendors. Contractors must comply with Ohio ethics laws, election laws, and provisions prohibiting offshore service delivery or trade with jurisdictions under boycott. All bidders are required to obtain an OH|ID for system access and must complete the Affirmation and Disclosure Form, which includes detailed location information for service performance and data storage. The form mandates disclosure of principal business locations, service performance sites, and data storage addresses, with ongoing requirements to notify the state of any location changes. Contractors must maintain specific insurance coverage, including commercial general liability, automobile liability, and workers' compensation. While a specific budget range is not explicitly stated, the contract is contingent on Ohio General Assembly appropriations, meaning funding could be terminated if legislative support ceases. The purchase order is valid through June 30, 2025, with any services after that date requiring a new purchase order.