Kayak_Pond_Landscaping_Maintenance_-_Specifications_-2025.docx

Name or Title of the Service or Supply:

Kayak Pond Area - Landscaping Maintenance Services at Ohio State Fair Grounds Ordering Division and address:

Ohio State Fair Grounds Natural Resources Park 717 E. 17th Ave Columbus, Ohio 43211

Specifications:

Supplier to perform landscaping maintenance services at Natural Resources Park (aka Kayak Pond Area) on the Ohio State Fair Grounds as follows:

· Work may occur in May, June 2-3 (there is an ODNR picnic there on June 4) and late June, and throughout July leading up to the July 23 opening of the fair.

· General Bed Maintenance/Detailing

· This service should include weeding, groundcover trimming/controlling, debris removal, removal of spent blooms, monitoring and removal of browning leaves and branches.

· Spring/Fall Clean-Up

· A more in-depth cleaning which includes everything in general bed maintenance and the addition of perennial and grass dividing, bed edging, mulch raking, and seasonal perennial trim down. These services are like “deep-cleaning” of the landscape one to two times per year. We would also like sapling removal, invasive species removal-including poison ivy, etc.

· Irrigation System Start Up and Shut Down

· Initial season opening start-up of irrigation system in the garden beds around kayak pond from the main valve at the Natural Resources Park.

· Perform full inspection of all lines throughout the irrigation / sprinkler system.

· Provide a detailed report on the seasonal readiness of the irrigation system.

· Precautions should be taken to not damage surrounding bushes, shrubs, and plants.

· If bushes, shrubs, or plants are damaged, they will be replaced and planted by the contractor at their cost.

· This should take place in the beginning of July.

· Turn off irrigation system at the conclusion of the fair.

· Pruning/Hedging

· Pruning and hedging at the correct time of year for each type of plant are paramount to plant health and bloom performance. Supplier should prune plants at the optimum time for their species. (Hydrangea are a perfect example of a plant that should be maintained by professionals or avid gardeners.) Pruning should be performed to maintain shape or size, remove spent blooms, remove dead/diseased limbs, and to promote growth. Hedging is typically shaping plants into geometric forms. We consider both activities to be important to the landscape.

· Mulching

· Mulching should be performed once or twice a year depending upon the need. Although many consider mulch visually pleasing, mulch has several horticultural benefits: root insulation, weed minimization, and water retention. We need composted leaf mulch (vs. wood) applied once a year in the Spring at a rate of at least 4” (no com-til)

· Leaf Removal

· Leaf removal should be customized to mirror ODNR’s expectations of quantity of visits.

ODNR requires leaf removal twice a year. ODNR recognizes that we will have leaf build-up between visits since their provider only comes twice. ODNR requires leaves removed in the Spring and Fall.

Delivery:

Ohio State Fair Grounds Natural Resources Park 717 E. 17th Ave Columbus, Ohio 43211

Delivery Date:

To be completed no later than July 21-22, 2025 for Spring, and November 15, 2025 for Fall.

Evaluation:

The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Site Visit & Point of Contact:

Site visits available by appointment only through April 22, 2025. To schedule an appointment, contact: Lindsay Deering 1-614-265-7012 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the grounds and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (OSS requirement)

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS). There are three options available to submit invoices to OSS:

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

The awarded supplier will be required to sign an Addendum to Bid Quote. An example will be attached to solicitation.

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