PWA fleet fuel card and fuel management services 405. 00
Open State & local contract opportunity Posted
- Solicitation number
- 436547
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from apps.oaklandca.gov. Updated .
About this opportunity
The City of Oakland's Public Works Department, Equipment Services Division, is soliciting qualified firms through RFQ 436547 for a citywide fleet fuel card and fuel management program for city-owned vehicles and equipment, with questions due November 13, 2026 at 2:00 p.m. and proposals due November 18, 2026 at 2:00 p.m. The solicitation carries no set-aside or preference program. Proposals must be submitted electronically through the City's iSupplier portal, and email submittals will not be accepted.
The program requires broad retail fueling access, centralized account administration, vehicle- and driver-level controls, odometer capture, detailed electronic transaction data, fraud detection and exception monitoring, and consolidated electronic invoicing. Bidders must demonstrate nationwide merchant acceptance with particular emphasis on Bay Area coverage, 24/7 fueling availability, and cybersecurity protections. Solutions must be AssetWorks-compatible and support data feed and integration services.
The estimated contract value is $250,000 over a two-year base period. Pricing must itemize account setup, monthly account maintenance, card issuance and replacement, transaction, reporting, online portal, data feed and integration, and implementation and training fees, along with fuel discounts and rebates for gasoline, diesel, and other fuels.
Evaluation weights are technical solution capabilities (25 points), merchant network and fueling availability (15 points), security and fraud prevention (15 points), reporting and data integration (15 points), pricing and financial incentives (15 points), implementation and support (10 points), and emergency and business continuity capabilities (5 points). Questions go to John Lansangan, Buyer, at jlansangan@oaklandca.gov or (510) 238-6745.
Opportunity text
The City of Oakland ("City"), Oakland Public Works Department, Equipment Services Division, is seeking qualified firms to provide a comprehensive fleet fuel card and fuel management program for City-owned and operated vehicles and equipment. The intent of this solicitation is to establish a citywide fuel card program that provides the City with broad access to retail fueling locations; centralized account administration; vehicle level transaction controls; detailed electronic transaction data; fraud prevention and exception monitoring; consolidated electronic invoicing; and reporting capabilities compatible with the City's fleet management processes. Contract Length¿/ Option Years: a) Base period of 2 years Estimated Contract Value: $250,000 The City of Oakland invites your firm to submit a bid to fully provide the services described herein. This Request For Quotation (RFQ) and any subsequent award will be in strict accordance with the documents identified within RFQ Packet. Offeror should check and be sure that they have received all documents, and should follow the instructions contained within this RFQ when preparing their bid. Please, avoid mistakes, read the documents identified here. Contact Information: John Lansangan - Buyer jlansangan@oaklandca.gov (510) 238-6745
Files
| File | Type | Posted |
|---|---|---|
| RFQ Price Workbook.xlsx | XLSX spreadsheet | |
| RFQ# 436547 - Fleet Fuel Card Management.pdf |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Similar opportunities
- Ask GovTribe AI about this opportunity