RFQ Price Workbook.xlsx

This is a RFQ Price Workbook for the City of Oakland, Oakland Public Works Department, Equipment Services Division, which is soliciting qualified firms to provide comprehensive fleet fuel card and fuel management services for the City's vehicle and equipment fleet. The solicitation seeks to establish a citywide fuel card program offering broad access to retail fueling locations, centralized account administration, vehicle-level transaction controls, detailed electronic transaction data, fraud prevention and exception monitoring, consolidated electronic invoicing, and reporting capabilities compatible with the City's fleet management processes. The base contract period is two years with an estimated contract value of $250,000. Responses should be submitted in accordance with the RFQ packet instructions, with inquiries directed to John Lansangan, Buyer, at jlansangan@oaklandca.gov or (510) 238-6745.

The price workbook captures bidder responses across multiple pricing and service delivery categories, including account setup fees, monthly account fees, card issuance fees, replacement card fees, transaction fees, data feed/API annual fees, and fuel rebates for gasoline, diesel, and other fuels. Bidders must confirm AssetWorks compatibility and indicate service availability across Oakland locations, Alameda County locations, California locations, and nationwide locations, along with 24/7 fueling availability percentages and access to major fuel brand networks. The workbook includes columns for evaluator notes and bidder notes to facilitate comparative analysis. Pricing submissions from qualified vendors will be evaluated against the City's requirements for system compatibility, geographic coverage, and cost-effectiveness to support the fleet's operational and budgetary objectives.