PW29 Arbor truck

The City of Urbana, located in Champaign County, Illinois, is seeking competitive bids for the procurement of a model year 2025 Class 6-7 cab/chassis truck for its Public Works Department's Arbor Section. This Invitation to Bid (FY2026-ITB-138) was released on June 30, 2025, with a bid response deadline of July 10, 2025, at 1:00 pm. The solicitation requires a rear-wheel drive vehicle with specific technical specifications, including detailed requirements for wheelbase, gross vehicle weight, tires, engine, transmission, and additional equipment. Vendors must submit comprehensive documentation demonstrating understanding of the specifications and compliance with requirements. The evaluation criteria will focus on the lowest lump sum pricing proposal, with unit prices to be tabulated and cumulated. Delivery of the truck must occur within 180 days of contract execution, and vendors are required to deliver the vehicle during regular working hours at the Urbana Public Works Department.

The procurement has several notable restrictions and requirements for potential bidders, including a geographical limitation that vendors must be located within 150 miles of the Urbana Public Works Department to ensure ongoing service and warranty work. The City has mandated strict compliance with equal employment opportunity and non-discrimination regulations. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid documents suggest a commitment to inclusive procurement practices. The solicitation does not provide a specific budget range or award value, but indicates that all costs, including services, parts, labor, accessories, delivery, freight, and standard equipment, must be included in the bid price. The City of Urbana will not be subject to sales tax for this procurement, which may impact the overall pricing structure for potential vendors.