PW Prequal Bid 2479 - Replacement of Switchgear and Motor Control Centers at Northeast WPCP

The City of Philadelphia Water Department is conducting a pre-qualification solicitation (Bid 2479) for the replacement of switchgear and motor control centers at the Northeast Water Pollution Control Plant located at 3899 Richmond Street, Philadelphia, Pennsylvania. This procurement is pre-qualification only, with approved sellers to be invited to participate in a subsequent closed bid solicitation. The scope of work includes the removal and disposal of existing 480V switchgear, 480V motor control centers, outdoor transformers, and battery power systems, along with the furnishing, installation, testing, and commissioning of new equipment including a 1500 KVA three-phase outdoor substation transformer (13.2KV-480Y/277V), new 480V switchgear and motor control centers at three buildings (Digester, Sludge Gas Burner, and Sludge Gas Compressor), new 48VDC battery power systems with battery chargers, temporary power generation systems, variable frequency drives for sludge gas compressors, related electrical wiring, raceways, controls, and conduit infrastructure for future projects. All work must be performed in strict compliance with applicable city, state, and national regulations including OSHA requirements, the National Electric Code, BOCA Building Code, NFPA standards, and the Davis-Bacon Act. Contractors must demonstrate qualifications, experience, financial stability, equipment capabilities, and past performance on similar projects through completion of the Prequalification Questionnaire. Mandatory site visits are scheduled for May 21st and 28th, 2026, at 10:00 a.m. The prequalification questionnaire must be submitted by May 28, 2026, and sealed quotes for the closed bid phase must be submitted through www.phlcontracts.phila.gov by June 18, 2026, at 10:30 a.m. All questions regarding specifications and requirements must be submitted to Alexander.Fidrych@phila.gov by May 28, 2026. The successful bidder must complete all work within 720 calendar days from the date of Notice to Proceed.

Bidders must submit an executed Consent and Authorization Agreement and a completed Prequalification Questionnaire marked as confidential; failure to submit these documents will result in disqualification. The PHLContracts eProcurement platform requires vendors to establish accounts and designate a Seller Administrator responsible for account management, with signature requirements varying by company structure (corporations require signatures from both a President or Vice President and a Secretary, Assistant Secretary, Treasurer, or Assistant Treasurer; limited liability companies, partnerships, and sole proprietorships require signatures from partners, owners, or other duly authorized signers). Vendors must indicate their Local Business Entity (LBE) certification status during the pre-qualification process. The estimated contract value ranges from $3,000,000 to $4,000,000, with payment made at lump sum prices for demolition and installation work plus an allowance of $50,000 for Engineer's field office maintenance services. Bidders must submit a bid bond equal to ten percent of the gross bid amount and proof of required insurance coverage, with performance and payment bonds each equal to 100 percent of the contract amount at execution. All successful contractors must comply with the City of Philadelphia's prevailing wage requirements as established by the applicable wage rate schedule and comply with federal, state, and local laws, including non-discrimination ordinances and the Transparency in Business Act.