PW-26-00001 Open-End Architectural, Engineering and Surveying Services

The Town of Culpeper, Virginia is requesting proposals for open-end architectural, engineering, and surveying services on an on-call basis under RFP PW-26-00001, with proposals due September 8, 2026. Addendum 1 was issued on August 28, 2026 and modifies the original solicitation regarding scope, qualifications, submission requirements, pricing structure, insurance and bonding, and licensing standards for Virginia-based firms.

The scope encompasses professional services across multiple disciplines including civil engineering, architectural design, surveying, and related services to address the Town's anticipated municipal project needs throughout the contract term. The Town may award contracts to multiple firms to ensure availability and competitive pricing for various project types and sizes.

Proposals must address detailed firm qualifications, past project experience, staff credentials, and pricing methodologies. Pricing is structured based on hourly rates, daily rates, or project-based fees to be established in the executed contract. Contractors must provide proof of required insurance, bonds, permits, and licenses prior to contract effectiveness. The standard Town contract specifies payment within thirty days of receipt of proper invoices or services, whichever is later, with construction contracts subject to 5% retainage. Contractors must comply with Virginia Public Procurement Act provisions, employment discrimination and ethics standards, and drug-free workplace requirements. Liquidated damages are set at $100 per calendar day for failure to meet completion deadlines.

Evaluation criteria focus on firm qualifications, experience, technical approach, and pricing structure. The contract extends for an initial period with potential renewal options at the Town's discretion. Funding derives from the Town's general operating budget and project-specific capital improvement funds as projects are authorized. The Town retains the right to terminate for convenience, default, or non-appropriation of funds with notice periods ranging from three to thirty days depending on termination cause.