Pure ethyl alcohol (UW-MAD) [19-5047]

The University of Wisconsin-Madison is seeking bids for pure ethyl alcohol through a Request for Bid (RFB) issued by Purchasing Services for Materials Distribution Services. The procurement targets two proof grades of ethyl alcohol: 200 proof (99.9%) and 190 proof (92.4%), available in various container sizes including pints, gallons, and 54 or 55-gallon drums. The estimated annual order volume is approximately 11,750 gallons across all container types. Key procurement details include a bid due date of January 16, 2019, at 2:00 PM Central Standard Time, with written questions due by January 9, 2019. The initial contract term will run from February 1, 2019, through January 31, 2020, with potential automatic renewal for four additional one-year terms. Bidders must meet mandatory qualifications, including five years of experience providing pure ethyl alcohol, being an original manufacturer or authorized distributor, and complying with debarment certification requirements. Award will be made to the lowest responsive and responsible bidder based on the lowest extended net lot total, with the possibility of a single or split award between primary and secondary contractors.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the University does indicate it qualifies for governmental and educational discounts. Bidders cannot impose minimum order quantities exceeding four drums combined or 72 cases per pallet. Payment terms are net 30 days upon acceptance of goods, and contractors must maintain appropriate insurance coverage and provide certificates upon request. The delivery location is specified as 1061 Thousand Oaks Trail, Verona, Wisconsin 53593, using FOB Destination terms with all freight and shipping costs embedded in the unit pricing. While a specific award value is not detailed, the annual procurement volume of 11,750 gallons suggests a potentially significant contract value. The University requires contractors to comply with all federal, state, and Wisconsin-specific procurement regulations and supplier diversity provisions, indicating a comprehensive approach to vendor selection and contract management.