Purchase Side By Sides for Emergency Services

The Matanuska-Susitna Borough Purchasing Division is issuing a Request for Quotation for the procurement of two Side-by-Side ORVs to support the Department of Emergency Services Rescue Staff. The vehicles must meet stringent technical specifications, including 2025 or newer model year, four-door configuration, curb weight under 2,000 lbs, 600 lbs minimum load capacity, 11 inches or greater ground clearance, dimensions not exceeding 125 inches in length and 63 inches in width, seating for four passengers with foldable rear seats, glass windscreen, hard roof, front brush guard, 800cc or better engine, four-wheel drive, 3,500 lbs minimum winch capacity, 2,000 lbs minimum towing capacity, and power steering. Vendors must deliver vehicles in ready-to-use condition by May 31, 2026, to 10073 W. Parks Highway, Wasilla, Alaska 99623, and include a comprehensive one-year warranty covering all components, detailed operations manuals, and a training session upon delivery. All materials and components must be new and free of defects, properly installed by the vendor prior to delivery. The evaluation criteria prioritizes the lowest total quote price on an FOB destination basis, with shipping costs included in the quote price and all quotes not exceeding $50,000. Quotations are due by February 18, 2026, at 12:00 PM Alaska Daylight Time through the MSB online Euna Procurement portal, and all questions must be directed exclusively to the Borough's Purchasing Office at Purchasing@matsugov.us to avoid proposal rejection.

No set-aside designations or restrictions specific to disadvantaged enterprises are mentioned in the procurement documents provided. No incumbent vendors or current contractors are identified in this solicitation, and no existing infrastructure or technology integration requirements are specified. Payment terms are Net 30 days from receipt of goods and a correct and undisputed invoice, with the Borough not providing deposits or prepayments unless specifically authorized by written addendum. No work shall commence until receipt of a signed purchase order and direction from the Borough Project Manager. The maximum budget for this procurement is $50,000 total for both vehicles combined, as quotes exceeding this amount may not be accepted. Bidders must acknowledge receipt of Addendum Number 1 on the submittal page or face potential disqualification, as the addendum clarifies that road transport suitability refers to legal transportation on public roadways and compliance with applicable transportation and safety regulations rather than All-Purpose Vehicle operating requirements.