Purchase of Various Ford Vehicles for Various Chatham County Departments

Chatham County, Georgia is soliciting bids through Invitation to Bid (ITB) No. 25-0139-3 for the procurement of 26 new Ford vehicles across multiple county departments. The vehicle fleet includes two Explorer Active 4WD, five Explorer Active RWD, two Ranger XL, seven Ranger XL 4X4, three F-150 XL Super Cab 4X4, two Escape Active, three Ford F350 XL Super Duty Crew Cab, one F150 XL Super Crew, and one Transit Cargo Van. All vehicles must be brand new, Oxford White in color, and delivered to Fleet Operations in Garden City, GA, with specific requirements including four sets of keys, dealer drive-out tags, a half tank of fuel, and complete documentation. The bid will be awarded based on the lowest unit price, with potential consideration for delivery timeframes, and bids are exclusively accepted from vehicle dealerships, with no brokers or re-sellers permitted. The bid opening is scheduled for November 6, 2025, at 2:00 PM, with bids to be submitted online through the Chatham County Purchasing Portal.

The procurement opportunity includes a 30% combined Minority/Women Business Enterprise (M/WBE) participation goal and emphasizes equal opportunity purchasing policies. Bidders must comply with immigration verification processes, maintain specific insurance coverage, including commercial general liability, workers' compensation, and business automobile liability, with specified minimum coverage limits. Contractors are required to complete various compliance forms, including drug-free workplace certification, non-discrimination statements, work authorization verification, and alien verification. The county has structured the bid to encourage participation from disadvantaged and minority business enterprises, with specific provisions for subcontractor listings and M/WBE involvement. While no specific budget range is explicitly stated, the comprehensive vehicle procurement suggests a significant investment in county fleet renewal. Payment terms are set at 30 days after receipt and approval of invoices, and all contractors must comply with local tax requirements and provide appropriate documentation.