Purchase of T-Shirts for the 2025 Yonkers Marathon

The City of Yonkers, located in Westchester County, New York, is seeking a procurement for 1,800 custom Sport-Tek PosiCharge Competitor Tees (ST350) for the 2025 Yonkers Marathon, Half Marathon & 5K event. The t-shirts will be deep orange and feature specific printing requirements, including "2025 Yonkers Marathon, Half Marathon & 5K" on the front in white/navy and the City of Yonkers Logo and Parks Logo on the back in white and navy colors. The quantity breakdown includes 450 small, 480 medium, 550 large, 250 x-large, 50 xx-large, and 20 xxx-large shirts. The Request for Quotation (RFQ 2026-1007) requires vendors to submit their quote by August 8, 2025, at 2:00 P.M., with delivery mandated by September 4, 2025, to Parks Maintenance at 285 Nepperhan Ave., Yonkers, NY 10701. Vendors must provide a proof of shirt design for departmental approval before final production, and all quotes must be firm with no price adjustments, inclusive of all incidental costs such as freight, packaging, materials, labor, fees, overhead, and profit.

The procurement allows for potential substitutions and encourages participation from New York State Certified Minority or Women Owned Business Enterprises. Vendors must submit their quote via email to Katherine.Castro@yonkersny.gov and provide their complete legal company information. The City of Yonkers is tax-exempt and will offer Net 30 Days payment terms. While no specific budget range is explicitly stated, the procurement suggests a comprehensive approach to sourcing event t-shirts that meet precise specifications for the marathon. The technical requirements include a lightweight, highly breathable t-shirt made from 3.8-ounce 100% polyester interlock with PosiCharge technology to prevent logo fading, and detailed care instructions recommend machine washing cold, avoiding fabric softener, and tumble drying on low heat. Vendors should note that the items are subject to review by the City of Yonkers/YPS and must provide a clear lead time for production and delivery.