Purchase of Security Vetting Software Dallas Love Field - 00000215222

The City of Dallas is soliciting bids for the purchase of security vetting software for Dallas Love Field through an informal solicitation process. This procurement opportunity is designated for Dallas County and the City of Dallas, Texas, with proposals due by January 27, 2026. The solicitation requires vendors to submit bids online through the City's designated portal at https://dallascityhall.bonfirehub.com/login. All products bid must be new, unopened, and in original packaging, with no alternatives or substitutes accepted. All pricing must be quoted FOB delivery site with freight costs included in the bid, and the City is exempt from federal excise taxes and state and local sales and use taxes, which should not be included in vendor quotes. Vendors must comply with the City's General Conditions for Informal Solicitations, which establishes that the City reserves the right to award contracts to the lowest responsive and responsible vendor and may reject any or all quotes. Prices must remain firm for thirty days after quote submission unless extended by written agreement, and the City retains the right to inspect all deliveries and reject items that fail to meet specifications, with vendors responsible for all transportation charges and return shipping costs.

All vendors seeking consideration for this City of Dallas contract must comply with the Conflict of Interest Policy and submit a completed conflict of interest questionnaire (Form CIQ) in accordance with Chapter 176 of the Texas Local Government Code no later than the seventh business day after becoming aware of facts requiring disclosure. The policy mandates disclosure of any business and financial relationships with City of Dallas officers, including taxable income relationships, gifts provided to officers or their family members, and employment or business relationships with entities in which officers hold ownership interests of one percent or more. Vendors may be disqualified for collusion, history of fraudulent claims, payment arrearage, lack of financial stability, or outstanding unpaid liabilities including property taxes and permit fees. Insurance certificates showing general liability and workers compensation coverage are required prior to purchase order release for any work performed on City property. The solicitation documents do not specify an award value or budget range for this security vetting software procurement.