Purchase of Scanners

The State of Illinois is seeking to procure four (4) new high-speed scanners with a standard manufacturer warranty and three (3) years of on-site maintenance. The scanners must have the ability to print tracking numbers, recognize batch separators, and save scanned documents in 300 DPI B/W CCITT T.6 (G4) compression format to a specified network share. The Illinois Department of Healthcare and Family Services (HFS) is conducting this Invitation for Bid (IFB) with a bid due date of October 25, 2022. Bidders must submit their responses electronically through the State's BidBuy procurement system, as the State will only accept electronic submissions for this competitive solicitation. The resulting contract will have a total term of three (3) years, with no renewal options. Bids will be evaluated based on responsibility, responsiveness, and price, with the award going to the lowest responsive and responsible bidder.

This procurement does not have any set-aside designations or restrictions on the types of organizations that can respond. The IFB indicates that the State currently utilizes ScanOptics scanners and proprietary ScanOptics scanning software, but bidders are not required to provide that specific brand or software. There is no mention of an incumbent vendor or current contractor, and the IFB does not provide any details on the award value or budget range for this procurement.