Purchase of Sand & Infield Mix on Annual Contract

Gwinnett County Board of Commissioners is requesting sealed bids for sand and infield mix products on an annual contract with three optional one-year renewal periods, with bids due February 20, 2023 at 2:50 p.m. (note: Addendum #1 extended the deadline to February 22, 2023). The county does not accept electronic submissions; all bids must be physically delivered by the deadline or rejected.

The scope comprises six product lines: masonry sand (100 tons estimated annual quantity), river sand fine aggregate (200 tons), field prep mix of 80% red clay and 20% river sand (100 tons), white top dressing sand (2,000 tons), brick dust infield mix (50 cubic yards), and crushed slate medium coarse (200 tons). All products must be delivered F.O.B. Destination Prepaid to various county locations within 48 hours of request; park deliveries are restricted to 7 a.m. to 3:30 p.m. on weekdays only. Specifications for each product type are detailed in the bid document, with disputes over sand type resolved through testing at supplier expense.

Bidders must provide pricing for all items with delivery charges included and hold prices firm for the initial contract term. Any percentage increases or decreases for renewal options must be clearly stated. Award will be made to the lowest responsive and responsible bidder; Gwinnett County reserves the right to reject any or all bids or split awards among multiple suppliers.

Suppliers must submit minimum three references for similar projects, maintain general liability and auto liability insurance of $500,000 each with $1 million umbrella coverage (A.M. Best rating A-5 or higher), and hold E-Verify registration. Bids must be submitted in duplicate with all required compliance documentation, Code of Ethics affidavits, and Contractor Affidavits and Agreements. Failure to include signed Addendum #1 or Addendum #2 with the bid may result in rejection. Firms on the Gwinnett County ineligible source list are prohibited from submitting bids.