Purchase of Police Vehicles for CCPD

Chatham County is soliciting bids for the procurement of four new police vehicles for the Chatham County Police Department (CCPD) through Invitation to Bid (ITB) No. 25-0133-3. The procurement includes three Ford Police Interceptors Utility (PIU) - two with light bars and one slick top unit - and one Ford F-150 Police Responder Supercrew, all of which must be 2025 or newer models. The vehicles will be purchased as a turnkey project, with the vendor responsible for complete outfitting, including specific requirements such as Silver Grey Metallic paint, detailed powertrain specifications, interior configurations, and comprehensive lighting and equipment packages. The bid will be awarded based on the lowest unit price, with potential contingencies related to delivery timelines. Bids are due by 2:00 P.M. on October 30, 2025, and must be submitted online through the Chatham County Purchasing Portal. Each vehicle must be delivered to Fleet Operations at 33 Minus Avenue, Garden City, GA 31408, with specific delivery requirements including four sets of keys and fobs, at least a half tank of fuel, and complete documentation.

The procurement includes a significant emphasis on minority and women-owned business enterprise (M/WBE) participation, with a 30% combined MBE/WBE goal. Bidders must demonstrate good faith efforts to subcontract with or purchase supplies from qualified M/WBE vendors and comply with anti-discrimination policies. Only vehicle dealerships are eligible to submit bids, and all proposers must provide current Chatham County Tax Certificates and verify work authorization. Contractors must also meet comprehensive insurance requirements, including commercial general liability, workers' compensation, and business automobile liability with specified minimum coverage limits. While no specific total budget is disclosed, the pricing sheet allows bidders to quote unit prices for each vehicle type. The county's procurement approach emphasizes transparency, legal compliance, and equitable business practices, with strict requirements for documentation, ethical standards, and inclusive contracting opportunities.