Purchase of musical instruments and accessories

Board of Education of Fontana Unified School District is requesting sealed bids for musical instruments and accessories under Bid No. 26/27-0006, with bids due October 5, 2026 at 2:00 p.m. through the electronic Procurement Portal at https://procurement.opengov.com/portal/fusd.

The scope comprises 139 specific line items plus six general discount categories spanning brass instruments (baritones, trumpets, trombones, French horns, euphoniums, sousaphones), woodwind instruments (flutes, clarinets, saxophones, bassoons), string instruments (violins, violas, cellos), percussion equipment (timpani, cymbals, drums, mallets, marimbas, xylophones), accessories (reeds, strings, bows, cases, stands), and audio equipment (mixer, powered speakers, keyboards) to support elementary, middle, and high school music programs across the district's 45 school sites. All items must be new and unused with standard warranty covering parts and labor. Bidders may propose substitutes if they provide complete specifications and point-by-point comparative data; samples may be requested at no cost to the District.

Pricing must be submitted as net prices including all shipping, delivery, insurance, freight, and warranty costs, with sales tax excluded. Unit prices must remain firm for one year from award date. Delivery is F.O.B. destination to the District's warehouse at 8426 Mango Avenue, Fontana, California 92335, within 60 calendar days of purchase order receipt unless otherwise approved in writing. The initial contract term is one year from award, with options to renew for up to two additional one-year periods by mutual written consent. The initial order must be delivered prior to June 30, 2027, with subsequent orders placed on an as-needed basis.

The District intends to announce award on October 12, 2026, with a tentative contract award date of November 5, 2026. Vendors must provide mandatory certifications including Non-Collusion Declarations, federal compliance certifications, lobbying certifications, independent price determination statements, Iran Contracting Act compliance, W-9 tax forms, company information, shipping and fulfillment process descriptions, procedures for notifying customers of shortages and product recalls, quality assurance details, and minimum three references from similar contracts with school districts or public agencies within the past five years. The District contact is Norma Reyes. The Request for Information deadline was September 23, 2026.