Purchase of Milk and Dairy Products

Muscogee County School District is requesting sealed bids for the purchase and direct delivery of milk and dairy products for the School Nutrition Program under ITB #22-024, with bids due April 13, 2022 at 11:00 a.m. Eastern Time.

The scope encompasses a comprehensive range of dairy items including whole, 1%, and skim milk in multiple package sizes; buttermilk; chocolate and strawberry flavored milk; cottage cheese; sour cream; and lactose-free dairy alternatives. Estimated quantities are substantial, ranging from 1,500 units for half-gallon buttermilk to 2,500,000 units for half-pint milk products. All quoted prices must include purchasing, packing, and delivery charges with products delivered FOB destination. Delivery must occur Monday through Friday to all MCSD schools in well-maintained refrigerated trucks maintaining proper temperatures. Products must be placed in designated areas that do not obstruct aisles, doorways, or passageways. The vendor shall backorder items not available on delivery days but may not maintain backorders for more than 10 calendar days beyond the original requested delivery date.

The contract period runs from August 1, 2022 through July 31, 2023, with firm prices required throughout. The Board may renew the contract in one-year increments not to exceed a total of three years. Bids must remain valid for at least 60 days following the bid opening date. Payment terms are Net 30 following receipt, inspection, and acceptance of materials with proper itemized invoices. The district is exempt from state sales tax; bid prices shall exclude applicable federal or state taxes that can be eliminated for public school systems in Georgia.

Contract award will be determined by identifying the vendor offering the largest number of lowest delivered prices calculated on a per-purchase-pack basis. Other government entities including Chattahoochee, Marion, Harris, and Webster Counties may piggyback off this contract to the extent permitted by their local policies.

Contractors must provide proof of comprehensive general liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate), comprehensive automobile liability ($2,000,000 combined single limit), and workers' compensation coverage meeting Georgia statutory requirements, along with an endorsement naming Muscogee County School District as an additional insured. Bids are to be mailed or hand-delivered to the Purchasing Department at 2960 Macon Road, Room 3003, Columbus, Georgia 31906.