Purchase of Maintenance of Traffic (MOT) Roll-Up Signage and Stands

Sarasota County is conducting a Quick Quote (QQ) solicitation for the procurement of Maintenance of Traffic (MOT) Roll-Up Signage and Stands, specifically targeting road and bridge maintenance signage. The county seeks 120 total roll-up signs, including 60 48x48 heavy duty reflective signs and 60 48x48 non-reflective mesh signs with various traffic-related messages such as "MOWER AHEAD", "ROAD WORK AHEAD", and "FLAGGER AHEAD". Additionally, the procurement includes 80 Traffix Single Spring Sign Stands compatible with 36" or 48" Roll-Up Signs. The solicitation requires vendors to provide new, current product versions that meet federal, state, and local regulations, with delivery specified to the Sarasota County Warehouse at 1001 Sarasota Center Boulevard before 3:30 p.m. Key evaluation criteria include responsiveness, vendor responsibility, and lowest total bid price. The bid was released on April 24, 2025, with questions due by April 28, 2025, at 2:30 p.m., and final responses required by April 30, 2025, at 2:30 p.m. Submissions must be made electronically through the ProcureNow portal.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The maximum quote threshold is $50,000, with the potential for the county to purchase additional quantities at the quoted unit price within 30 days of award and potentially up to one year if the vendor agrees to maintain pricing. The county reserves the right to cancel the Quick Quote and re-solicit using an alternative procurement method if no responsive quotes are received. Vendors must provide a one-year warranty from the county's acceptance or adhere to the standard manufacturer's warranty, whichever is longer. The bid requires vendors to comply with various legal and administrative requirements, including employment eligibility verification, public records laws, and cybersecurity standards. Bidders are expected to provide references demonstrating experience with similar products, and all fees must be inclusive of delivery with no additional costs to be incurred by the county.