Purchase of bras in special sizes for Lakin inmates

The West Virginia Department of Homeland Security Division of Administrative Services, specifically for the Division of Corrections and Rehabilitation, is seeking an open-end contract to purchase specialized bras for inmates at the Lakin Correctional Facility in Berkeley County. The procurement, identified as ARFQ 0608 DCR2600000033, requires vendors to provide Glamorise Magic Lift Active Support Bras (or equivalent) in white color, with no padding, lace, underwire, or decorative embellishments, and with back fastening. The solicitation covers 56 distinct bra sizes ranging from 38C to 50I, with an estimated quantity of 7 units per size. Vendors must be capable of standard delivery within 30 working days and emergency orders within 7 working days. The contract will be awarded to the vendor offering the lowest overall total cost, with a base period of one year and four potential one-year renewal options. Key submission deadlines include a vendor question submission cutoff of September 15, 2025, at 2:00 PM EST, and the final quote submission deadline of September 24, 2025, at 1:30 PM EST. Evaluation will prioritize complete compliance with specifications, with potential contract cancellation for vendor default.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must complete a Drug Free Workplace Conformance Affidavit and maintain appropriate insurance coverages. The contract includes a piggyback provision allowing potential extension to other agencies, and vendors are required to provide quarterly reports detailing purchases and maintain sufficient inventory. Price increases are restricted, with any adjustments after the initial 12-month period limited to 3% or the Consumer Price Index, whichever is less. While no specific budget range is provided, the procurement covers a comprehensive set of bra sizes suggesting a significant operational requirement. Delivery will be F.O.B. destination to the Lakin Correctional Facility in West Columbia, WV. Vendors must designate a contract manager and be prepared to provide detailed reporting as requested by the agency, including quantities purchased and agencies utilizing the contract.