Purchase of Automatic Vehicle Location (AVL) Systems

Chatham County, Georgia seeks competitive bids for the purchase and delivery of fourteen (14) Automatic Vehicle Location (AVL) and fleet tracking systems for the Fire Department's emergency response apparatus, with proposals due on June 2, 2026. The procurement specifically requires Cradlepoint brand model R19005G Routers paired with a three-year NetCloud Essentials Subscription for Mobile Performance Routers to provide comprehensive fleet tracking and vehicle location capabilities. The AVL systems will be distributed across the Fire Department's fleet consisting of seven (7) Command Vehicles equipped with Parsec Australian Shepherd Antennas, two (2) Aerial Apparatus with Parsec Belgian Shepherd Antennas, and five (5) Fire Engines also equipped with Parsec Belgian Shepherd Antennas, with all equipment requiring four cellular, one GPS, and two Wi-Fi connections per unit. All equipment must be new and unused, with delivery required to Chatham County Fire Department at 1249 Eisenhower Drive, Savannah, Georgia 31406, with at least one day advance notice required prior to delivery, and no installation services are required as part of this solicitation. Award will be based on lowest unit price with itemized pricing showing brand and model confirmation, and all costs shall include delivery on an F.O.B. destination basis plus labor, materials, tools, and equipment necessary to provide complete working units. Vendors must submit questions through Chatham County's procurement portal (https://chathamcountyga.bonfirehub.com/portal) directed to Felix Espada Jr., with direct contact to the department prohibited.

Bidders must comply with comprehensive mandatory certifications and affidavits including drug-free workplace certification, non-discrimination promises, federal work authorization verification through E-Verify, debarment status certification, and lobbying activity affidavits, all executed under penalty of perjury and requiring notarization. The county has established Minority and Women Business Enterprise (M/WBE) participation goals requiring bidders to either achieve specified percentages or document good faith efforts to obtain minority and women-owned business participation, and all team members and subcontractors must provide signed affidavits confirming no lobbying activities or improper contact with county officials. Vendors must provide detailed reference information with preference for government owners; projects valued at $500,000 or more require five (5) references while projects valued at $499,000 or less require three (3) references, and if the contractor has performed work for Chatham County Government within the previous five (5) years, at least one reference must be from an appropriate Chatham County Government party. All subcontractors must be disclosed and listed through a fillable subcontractor form, and prime contractors and subcontractors are required to maintain E-Verify authorization throughout the contract period with notification protocols required within five business days of receipt of sub-subcontractor affidavits. Failure to complete and return required documentation or provide necessary references will result in bid disqualification as non-responsive, and no alterations or duplications of the bid sheet will be accepted.