Purchase of - Automatic Cleaning Module *216660

The City of Dallas, Texas is procuring five units of an Automatic Cleaning Module (part number LQV159.97.00002) designed for TU5300sc and TU5400sc equipment through an informal solicitation process (IFS DWU B2300029). The procurement is managed by the City of Dallas Department of Water Utilities and involves delivery to 2605 Shorecrest Drive, Dallas, Texas 75235. All products must be new, unopened, and in original packaging with no alternatives or substitutes accepted, and all pricing must be quoted FOB delivery site with freight costs included by the bidder. The solicitation requires submission of bids online through the Dallas City Hall Bonfire procurement portal at https://dallascityhall.bonfirehub.com/login. The posted date for this opportunity was March 30, 2026, with a bid due date of April 3, 2026. All quoted prices are firm for thirty days following receipt, and award will be made to the lowest responsive and responsible vendor. Vendors must possess current insurance certificates showing general liability and workers compensation coverage prior to purchase order release and are subject to disqualification for collusion, fraudulent claims history, contract defaults, financial instability, or failure to meet quality and delivery standards.

The City of Dallas has no specific set-aside designations or enterprise restrictions noted in the available procurement documents, though all vendors are required to comply with the City's Conflict of Interest Policy per Texas Local Government Code Chapter 176 and must complete and file the Conflict of Interest Questionnaire (Form CIQ) no later than seven business days after becoming aware of facts triggering the filing requirement. Eleven vendors submitted bids for this procurement, with the lowest responsive bid submitted by HD SUPPLY INC. d/b/a USABLUEBOOK at a total price of $5,634.00 ($1,126.80 per unit) and the highest bid from US Product Distributors Inc. at $7,273.20 ($1,454.64 per unit). The competing vendors included Abacus Quality System Services Inc., Buy IT Solutions Inc., Federal One Supplies LLC, Holzberg Communications Inc., Lotus USA Inc., Mary Owens's Vendor, PROMETHEOS LIMITED COMPANY, TOCA LLC, and Venus Supplies & Constructions. The City is exempt from federal excise taxes and state and local sales and use taxes, and vendors should not include these charges in their quotations. No final award selection had been made at the time the bid tabulation document was prepared, and the City reserves the right to reject any or all quotes submitted.