Purchase of a Furnished Mobile Dental Van

San Mateo County's Healthcare for Homeless and Farmworkers Program is seeking proposals for the purchase of a fully equipped mobile dental van through a competitive Request for Proposals (RFP) process. The county requires a mobile dental vehicle with 2-3 dental operatories/seats designed to provide comprehensive dental services in underserved communities. Proposers must design, manufacture, and deliver a van that is immediately clinical-ready upon delivery, with vendors required to have at least five years of similar service experience and be legally authorized to do business in California. The RFP evaluation will be conducted by a selection committee using a points-based scoring system across three primary criteria: experience and scope (25 points), delivery timeline and warranty terms (25 points), and price competitiveness (50 points). Key dates for this procurement include the RFP release on June 13, 2025, a deadline for questions on June 25, 2025, and the proposal due date of July 9, 2025 at 1:00 pm, to be submitted electronically through the county's eProcurement portal.

The procurement has several specific compliance requirements, including mandatory submission of various certification forms such as Section 504 Rehabilitation Act Compliance, Fingerprinting Certification, and HIPAA Business Associate Requirements. Vendors must be registered with the System for Award Management (SAM) and provide comprehensive insurance coverages. The estimated budget range for the mobile dental van is $300,000-$350,000, with the county aiming to receive the final furnished and operational vehicle by September 22, 2025. Notably, the county reserves the right to accept proposals offering the best overall value, not necessarily the lowest-priced offer, and the resulting contract may serve as a cooperative agreement allowing other organizations to potentially utilize the procurement terms. Additional compliance requirements include adherence to the county's Living Wage Ordinance, corporate compliance code of conduct, and intellectual property rights guidelines, which mandate strict protocols for work product ownership and usage.