Purchase of a Duplex Rotary Vane Vacuum Pumping System

The City of Orlando, located in Orange County, Florida, has issued an Invitation for Bid (IFB26-0169) for the procurement of a Duplex Rotary Vane Vacuum Pumping System for a wastewater treatment facility. The procurement seeks a single integrated system comprising two oil-sealed rotary vane vacuum pumps mounted on an ASME-rated 80-gallon receiver tank. The system must deliver 30 CFM airflow at 20 inHgA absolute vacuum, with the capability to recover from worst-case drawdown to operating vacuum within 120 seconds. All equipment must be new, factory-wired with UL-listed controls, and designed for continuous-duty outdoor installation. Key procurement dates include a bid cut-off for questions on February 6, 2026, at 5:00 PM, with final bid responses due February 16, 2026, at 2:00 PM during a virtual bid opening via Microsoft Teams. The award will be made to the responsive and responsible bidder submitting the lowest total price, with delivery required to 601 Iron Bridge Circle, Oviedo, Florida 32765.

The solicitation includes several set-aside and participation opportunities for diverse businesses, including consideration of the City's Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran Business Enterprise (VBE) programs. Respondents must submit comprehensive documentation, including reference forms, certification documents, conflict of interest disclosures, and a human trafficking affidavit. Insurance requirements mandate workers' compensation, comprehensive automobile liability, and commercial general liability coverage with minimum limits of $1,000,000. Notably, installation services may be submitted as an optional line item but must be performed exclusively by the awarded vendor's in-house personnel if offered. The City is tax-exempt (exemption number 85-8015427957C-9) and requires all submissions to be made through its electronic procurement portal, with paper submissions explicitly rejected. While a specific budget range is not disclosed, the procurement is structured as a one-time purchase with no specified renewal options, focusing on acquiring a specialized vacuum pumping system for municipal wastewater infrastructure.