Purchase and/or rental of gators and golf carts

Events DC is requesting bids for purchase and/or rental of Gators and golf carts under IFB #25-S-062, with bids due August 14, 2026 at 5:00 PM EST, and a mandatory First Source Employment Agreement imposing District of Columbia resident hiring and training obligations as a condition precedent to contract award.

The scope consists of two John Deere Gator models (XUV590i S4 Power Steering Winch Ready and XUV 825i MY16), gasoline-powered EZ-GO RXV golf carts, and electric EZ-GO RXV golf carts with associated equipment and accessories. Bidders must possess at least one year of documented experience purchasing and renting these specific models or equivalents, along with all required District, Federal, and State licenses. Delivery is to the Walter E. Washington Convention Center's house dock at 801 Allen Y. Lew Place, NW, or to other Events DC-owned or managed venues as requested. Equipment must meet all technical and maintenance standards specified in the Scope of Work.

The contract base term runs October 1, 2026 through September 30, 2027, with four one-year renewal options extending through September 30, 2031. Pricing must be firm-fixed for the base term and all option years, at or below the contractor's most-favored-customer rates for comparable quantities and terms. Delivery costs are included in quoted price. Events DC is exempt from federal excise tax, transportation tax, and District of Columbia sales and use taxes; quotes must exclude these taxes and be submitted on FOB Destination basis. Quotes remain valid for 90 calendar days.

Evaluation is lowest-price with a maximum of 12 preference points available for certified business enterprises (SBE, ROB, LRB, LBE, DZE, DBE, VOB, LME, and EIE certifications). Events DC intends to award a single firm fixed-price contract to the responsive lowest bidder. Bidders must submit Quote Form, W-9, Tax Certification Affidavit, insurance certificates, Representations and Certifications, Clean Hands Report, ACH Form, GSA/DC Supply Schedule contracts if applicable, current DSLBD certification letters if applicable, and three customer reference letters with satisfactory ratings. Questions are due August 3, 2026. Primary contact is Macky Cherif, Contracts and Procurement Analyst II, at macky.cherif@gmail.com or (202) 249-3038.