Purchase and Delivery of one (1) New/Unused 2025 Toyota Highlander XLE

The County of Orange District Attorney is soliciting competitive bids for the purchase and delivery of one (1) new/unused 2025 Toyota Highlander XLE through a fully electronic solicitation process. This procurement requires vendors to be authorized Toyota dealerships with at least five years of experience providing vehicles in California, possessing all necessary permits and licenses. The specific vehicle must be a 2.4L 4-cylinder turbo engine, front-wheel drive model with an 8-speed transmission and all-weather floor liner package. Bids are due electronically by March 7, 2025, at 2:00 PM through the County's online bidding system, with no alternative submission methods accepted. The delivery timeline mandates that the vehicle must be delivered to the County of Orange District Attorney's office at 300 N Flower Street, Santa Ana, CA 92703 within 60 calendar days of contract execution, with delivery restricted to business hours of Monday through Friday, 9:00 AM - 2:00 PM. Bidders must complete a comprehensive vendor questionnaire, provide references, financial information, and various certifications as part of their bid submission. The contract will be a firm-fixed fee arrangement that includes the vehicle, document processing, DMV registration, tire fee, delivery handling, and applicable sales tax at 9.25%.

The procurement offers preferences for Local Small Businesses (OCLSB) and Disabled Veteran Business Enterprises (DVBE) that meet specific certification requirements, including maintaining principal operations within Orange County and being certified by the California Department of General Services. Vendors must be certified by the appropriate state agencies to qualify for these preferences. The solicitation covers two jurisdictions: Orange County and San Diego City, with the primary procurement occurring through Orange County's District Attorney's office. While no specific budget range is explicitly stated, the firm-fixed fee structure suggests a standardized pricing model for the vehicle procurement. Bidders must submit standard tax documentation, including Form 587 (Nonresident Withholding Allocation Worksheet), Form W-9 (Taxpayer Identification Number and Certification), and Form 590 (Withholding Exemption Certificate) as part of their comprehensive bid package. The procurement appears to be a straightforward vehicle replacement effort with clear specifications and compliance requirements for potential vendors.