Purchase and Delivery of ETC Theater Lighting

Suffolk County Community College has issued a competitive sealed bid (Bid No. B25-011) for the purchase and delivery of ETC theater lighting to upgrade existing theater infrastructure with modern, energy-efficient lighting solutions. The procurement specifically seeks 40 white light LED retrofits, 125 RGBA LED retrofits, 15 LED wash lights with RGB-L array, and 12 LED wash lights with RGBI-L array. Bids are due on August 8, 2025, at 11:00 AM, with a public bid opening scheduled for 11:30 AM at the Southampton Building on the Ammerman Campus. Bidders must demonstrate at least five years of relevant experience, provide a primary contract liaison, submit a completed W-9 form, and specify detailed warranty information. The contract will be awarded to the responsive and responsible lowest bidder who meets all technical specifications, with the college reserving the right to reject any non-compliant or unbalanced bids. Pricing will remain firm for the entire agreement term, with no upward escalation permitted, and the college will make payments within 45 days of invoice approval.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though bidders must comply with numerous Suffolk County legislative mandates, including living wage certification, child sexual abuse reporting policies, and labor law requirements. Vendors must register through the Empire State Purchasing Group website at bidnetdirect.com/new-york/sunysuffolk to access detailed bidding materials. While a specific contract value is not explicitly stated, the comprehensive technical specifications and multiple lighting components suggest a substantial investment in modernizing the college's theater infrastructure. Bidders must provide comprehensive documentation demonstrating technical capability, including detailed warranty information and proof of relevant industry experience. The contract will extend until the units are delivered and for the duration of the provided warranties, with potential for future renewals at the college's discretion. Potential penalties for non-compliance could include contract termination, fines up to $50,000, and potential disqualification from future county contracts.