Purchase and Delivery of Can Am Commander Side by Side

The County of Orange Sheriff-Coroner Department is seeking competitive bids for the purchase and delivery of one 2024 White Can Am Commander MAX 1K Side by Side vehicle with comprehensive emergency vehicle retrofitting. The procurement is a fully electronic solicitation targeting qualified vendors to supply a specialized vehicle that includes a full windshield hard-coated assembly, roof rigid kit, front and rear bumper kits, and a Zieman F714 TRL Black Flatbed Trailer. The vehicle requires extensive emergency equipment installation, including front and rear lights, traffic controllers, side lights, sirens, speakers, and associated wiring components. Bids are due electronically by May 12, 2025, at 4:30 pm through the county's online bidding system, with no alternative submission methods accepted. Vendors must provide detailed pricing for the vehicle, emergency equipment retrofitting, and optional carbon fiber wrap installation, with the ability to bid on specific portions of the project or the entire scope. Key qualifications include proper contractor licensing, certifications, and the ability to meet the comprehensive technical specifications outlined in the solicitation documents.

The solicitation includes specific provisions for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences, encouraging participation from these designated business categories. Bidders must complete various forms, including debarment certification, staffing plans, and campaign contribution disclosures, with a cooperative purchasing program that includes a 2% administrative rebate on sales to other entities. The contract term is one calendar year from execution, with no automatic renewal specified and a firm fixed-fee structure that prohibits price increases during the first contract year. While the total contract amount is currently marked as "To Be Determined" (TBD), vendors will be required to provide detailed pricing for each line item, including the base vehicle, emergency retrofitting, and additional equipment. The procurement also includes comprehensive bonding requirements, with both a Faithful Performance Bond and a Labor and Material Payment Bond to ensure contractual compliance and protection for subcontractors and suppliers.