PUR 7776 Description of Intended Single Source SS-DEM-24-25-024 MB3

Leon County and the Florida Division of Emergency Management (DEM) are pursuing a single-source procurement (PUR 7776) for website design, programming, and consulting services specifically for the PA Portal website database. The contract, designated as SS-DEM-24-25-024 MB3, is focused on annual support and maintenance of the FloridaPA.org website, which facilitates online application and management of Public Assistance Grants for state and local governments during disaster recovery efforts. The procurement targets Application Server Software (UNSPSC 43232701) with a specific focus on maintaining critical database infrastructure. MB3 Inc. is identified as the sole source provider due to being the original creator of the PA Portal and EM Portal databases. The contract period will cover July 1, 2025 to June 30, 2026, with a proposal submission deadline of June 5, 2025. Prospective vendors are invited to provide information about their capability to supply the described services, with the agency reserving the right to confirm the single-source procurement status after reviewing submitted information.

The procurement appears to be unrestricted in terms of vendor type, with no specific set-aside designations mentioned in the documentation. MB3 Inc. is positioned as the incumbent and proprietary source for system support and maintenance, which is critical for managing each step of the Public Assistance Process for both federally funded and state-only event grants. The estimated contract value is $100,000.00, representing a substantial investment in maintaining the disaster recovery grant management platform. No specific disadvantaged enterprise requirements are outlined in the available documentation. The procurement emphasizes technical expertise in website database management, specifically for emergency management grant processing systems. The agency will evaluate submissions based on the vendor's ability to provide comprehensive support for the existing PA Portal infrastructure, with a strong preference for the original system developer.