PumpTech Sole Source

The City of Canyonville, located in Clackamas County, Oregon, is pursuing a sole source procurement for GRUNDFOS pumps and replacement parts from PumpTech, LLC, a vendor based in Canby, Oregon. The procurement is structured as a 5-year renewable contract with an annual value of $25,000. The public notice, issued on November 13, 2024, indicates the city's intent to award the contract on November 20, 2024, with a mandatory 7-day protest period for potential vendors who believe the goods or services could be sourced from multiple providers. To file a protest, interested parties must submit a detailed written document with legal and factual grounds, supporting evidence, and a description of potential harm, accompanied by a $500 certified or cashier's check to cover processing costs. Protests submitted after the 7-day timeline will be automatically disqualified, and the city will proceed with the sole source award to PumpTech if no valid challenges are received.

The sole source procurement appears to have no specific set-aside designations or restrictions on organizational respondents. The contract is focused exclusively on procuring GRUNDFOS pumps and replacement parts from a single vendor, PumpTech, LLC. While the procurement documents do not explicitly mention incumbent vendors or existing technological infrastructure, the sole source designation suggests a specialized or unique requirement that only this specific vendor can fulfill. The total contract value is projected at $125,000 over the 5-year period ($25,000 annually), representing a moderate-scale municipal procurement. No additional details are provided regarding competitive bidding, alternative sourcing, or vendor qualifications beyond the requirement for GRUNDFOS pump components. The procurement process emphasizes a transparent public notice with a defined protest mechanism to ensure fair consideration of potential alternative sources.