Pump Station Inspection Maintenance & Repair Statewide

The Michigan Department of Transportation (MDOT) issued Request for Proposal 26-1603 on March 25, 2026, seeking qualified contractors to provide statewide pump station inspection, maintenance, and repair services for stormwater pump stations across Michigan. The procurement encompasses as-needed services including unit removal, inspection, testing, diagnosis, general maintenance, component repair or replacement, and reinstallation for equipment operating at voltages up to 4,800 volts, with services covering 45 pump stations across Metro (Auburn Hills Garage), Bay, and University regions as well as statewide maintenance network facilities. Contractors must deliver detailed inspection reports, balancing reports, shop drawings, operation and maintenance manuals, and pump curves for each project, and must hold Michigan electrical contractor licenses with Master Electricians or licensed Journeymen performing all electrical work. Required qualifications include a minimum of 10 years of documented experience inspecting, maintaining, installing, and repairing industrial, municipal, or state-owned pump stations, with at least five references demonstrating experience with large municipal stormwater pump stations and electrical motors up to 4,800 volts; contractors should preferably maintain a factory-authorized service facility within Michigan. Evaluation criteria include technical factors weighted at 40 percent for Service Specifications, 20 percent for Project Plan, 5 percent for document completeness, and 35 percent for State of Michigan experience, with awards determined based on best value considering technical scores, pricing, prior performance, and economic impact to Michigan. Key deadlines include a pre-proposal meeting on April 9, 2026, at 1:00 p.m. Eastern via Microsoft Teams, written questions due by 3:00 p.m. Eastern on April 10, 2026, answers posted by April 16, 2026, and proposals due by 3:00 p.m. Eastern on April 24, 2026, with an anticipated contract effective date of May 14, 2026.

The contract does not specify disadvantaged enterprise set-asides or restrictions limiting response to particular organization types, allowing any qualified contractor to bid; no incumbent vendors are identified in the procurement documents. The three-year base contract includes two optional one-year renewal periods, with an estimated total contract value of $360,000, structured as an as-needed repair arrangement with pricing allocated across 23 specific service line items including $100,000 for miscellaneous parts and $20,000 for miscellaneous labor services. Contractors must provide performance and lien bonds each at no less than 25 percent of the overall contract value, and pricing must remain firm for 365-day periods with adjustments allowed only upon documented evidence of cost changes reviewed and negotiated by both parties. Work requests will be issued as delivery orders on a location-by-location basis, with contractors required to complete initial site visits within seven business days, provide estimates within 14 business days of work request issuance, and complete all contract activities within 90 business days from work request issuance; liquidated damages of $500 plus $100 per day apply for late or improper completion. Prevailing wage requirements apply to all work performed under this contract, with wage schedules established for multiple Michigan regions including Metro-Macomb Oakland, Bay-Genesee Isabella Saginaw, Grand-Kent Muskegon, North-Leelanau, Southwest-Kalamazoo, Superior-Delta, and University-Ingham Lenawee Livingston Monroe Washtenaw counties, ensuring contractors account for prevailing wage costs in their pricing submissions. Multiple awards may result from this procurement, and contractors must provide one-year non-prorated warranties on both new equipment and repairs while securing all required permits and inspections.