Pump Repair Parts

The City of Philadelphia solicited Invitation for Bid B2727577 for Pump Repair Parts on behalf of various City agencies and departments, with quotes due October 28, 2026 at 10:30 a.m. Price preference is restricted to certified Local Business Entities (LBEs): a 10 percent preference applies to quotes of $1 million or less and 5 percent to all others, and LBE certification must be current at bid opening. Sellers must also perform at least 51 percent of overall work within Philadelphia's limits, directly or through LBE-certified subcontractors, and maintain a majority of contract inventory or equipment within the city. The Small and Local Business Plan applies with participation goals for Small Business Enterprises and LBEs, and the City aspires to purchase articles manufactured in Philadelphia or Pennsylvania.

The scope covers as-needed repair parts for pumps, excluding engine and engine parts. Parts must be new, factory-sealed, original equipment manufacturer products. Sellers must maintain reasonable stock and deliver within 48 hours of written or verbal orders, include delivery in quoted prices, and accept a $100 minimum order. Required terms include 90-day product warranties, appropriate insurance, manufacturer price lists on request, and minimum wage and benefits compliance under Philadelphia Code Chapter 17-1300. Liquidated damages of 5 percent of unit price may apply to delivery delays.

Estimated expenditures total $688,400 across three pricing sections. Section A covers Flygt and Hydromatic brands at an estimated $130,500 on discount pricing. Section B covers 39 pump manufacturers at an estimated $557,400 on vendor cost plus a percentage mark-up. Section C covers eight additional brands at an estimated $22,500, priced by discount or mark-up at the seller's option. The initial term is 12 months from award, with the City holding sole discretion to renew for up to four additional one-year periods and to add up to three-month performance periods as needed. The City does not guarantee minimum order quantities.

Amendment 1 converted the October 28, 2026 bid opening to a virtual Zoom session at the same time. No pre-bid meeting or site inspection is required. Required quote attachments include an executed Consent and Authorization form, a Certificate of Insurance, completed pricing sheets, SBE and LBE solicitation documentation, the Annual Bid Security Application, and proof of fee payment, including the $100 non-refundable annual bid security enrollment, $25 bid processing fee per quote, and $25 performance security fee. No exceptions to terms and conditions are permitted.