Pump Kits & Low Flow Adapters

The Commonwealth of Kentucky, Department of Labor, Division of Occupational Safety and Health Education & Training, issued Request for Bid (RFB) 758 2100000003 on July 7, 2020, for the procurement of pump kits and low flow adapters. The solicitation seeks ten units of Sensidyne Gil-Air STP 5-Pump Starter Kits with US cord (manufacturer part number 910-0906-US-R) and ten units of Sensidyne Gilian 5000 Low Flow Adapters with 25 to 750 cc/min capability (manufacturer part number 801961). The pump kits include five air sampling pumps, charging dock with power adapter, filter cassette holder, charcoal tube holder, and user manual on electronic media, with communication-enabled charging dock and Gilian Pump Management software. Delivery must be included in all bid offers, with a required delivery date of October 1, 2020, and delivery performance weighted at 10 points in the evaluation criteria, with vendors failing to meet the deadline subject to a 1 percent daily deduction from invoices. Bids closed on July 21, 2020, at 1:30 p.m. ET, with vendor questions due by July 14, 2020, at 10:00 a.m. ET. Bidders must submit pricing for all line items on a group basis through mandatory electronic submission via the eProcurement system; no brand substitutions are permitted for either line item. The award will be made on a best-value basis, with pricing weighted at 90 points and lowest bidder receiving maximum points, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date.

Reciprocal preference applies to Kentucky resident bidders, and the solicitation includes set-asides for Kentucky Correctional Industries (20 percent preference) and other designated nonprofit organizations (15 percent preference). Bidders claiming qualified or resident bidder status must provide supporting documentation or face disqualification. Prior to award, successful bidders must submit Revenue Form 10A100 (Kentucky Tax Registration Application), proof of Secretary of State registration for foreign entities, required affidavits including an Annual Affidavit for Bidders, Offerors and Contractors, and Equal Employment Opportunity forms if applicable. Quotations must be submitted as F.O.B. Destination Freight Prepaid and Allowed, with vendors responsible for all freight charges, and pricing must exclude federal excise tax and Kentucky sales or use tax. No incumbent vendors or current contractors are identified in the solicitation documents. The solicitation does not specify an award value or budget range; however, the procurement involves a relatively limited scope of specialized laboratory equipment with a fixed quantity requirement of 20 units total across two line items.