Pump Evaluation, Maintenance and Repairs

The North Texas Municipal Water District (NTMWD) is soliciting sealed bids for a comprehensive pump evaluation, maintenance, and repair contract covering approximately 1,000 pumps across 150 locations in nine counties. The procurement seeks qualified contractors to provide extensive services including preventative maintenance, emergency repairs, equipment storage, on-site troubleshooting, and detailed reporting for water and wastewater treatment facilities. The bid will be awarded using a best value methodology with specific evaluation criteria: 35% price, 30% prior experience, 20% methodology and approach, and 15% company overview and personnel qualifications. The pre-bid meeting is scheduled for October 17, 2025, at 10:00 AM Central, with bid submittals due by October 29, 2025, at 11:00 AM Central. The contract will have an initial one-year term with potential automatic renewals for four additional one-year periods, not to exceed five total years, and will utilize a rotational quote process to assign jobs to pre-qualified contractors based on availability and performance.

While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the solicitation requires contractors to demonstrate comprehensive technical capabilities across multiple pump types and municipal water system applications. The contract will cover an extensive equipment inventory detailed in the attached spreadsheet, which catalogs pumps across high service pump stations, raw water pump stations, treatment plants, and lift stations. Pricing will remain firm for the initial contract period, with potential Consumer Price Index-based adjustments in subsequent years for the Dallas-Fort Worth-Arlington area. Although a specific total contract value is not provided, the breadth of the pump inventory and the requirement for specialized technical expertise suggests a potentially significant ongoing maintenance contract. The NTMWD intends to issue multiple contract awards and rotate contractors for individual jobs, indicating a flexible approach to managing these critical infrastructure maintenance needs.