Pump control systems, yaskawa, service & purchase of

Palm Beach County Board of County Commissioners is issuing Request for Quotation (RFQ) #700189/KP to procure maintenance, repair, replacement services, and purchase of Yaskawa variable frequency drive pump controllers under a term contract on an as-needed basis. The solicitation seeks qualified vendors to provide comprehensive pump control systems support, including labor services on a time and material basis with a single fixed hourly rate for standard labor (Monday-Friday, 8:00 a.m. to 5:00 p.m.), overtime at 1.5 times the standard rate, and holiday rates at 2.0 times the standard rate. Vendors must also supply new Yaskawa pump controllers at a single fixed percentage discount or markup applied to the current manufacturer price list, with repair parts provided at the vendor's cost plus shipping. Required qualifications include authorization as a Yaskawa dealer or distributor, appropriate Florida electrical contractor licenses, three references demonstrating similar experience within the past three years, and insurance coverage including Commercial General Liability of at least $500,000, Business Auto Liability of at least $500,000, and Workers' Compensation Insurance per Florida Statute Chapter 440. The submission deadline is January 12, 2021, at 4:00 p.m. Palm Beach County local time, with responses acceptable via fax or email. The initial contract term is twelve (12) months with four (4) optional twelve-month renewal periods.

Palm Beach County has established no set-asides for small, minority, or women-owned businesses (S/M/WBE), though preferences may be applied based on the EBO Ordinance if applicable. The anticipated contract value during the initial term is $85,000, with the County reserving the right to adjust this amount based on actual requirements. No incumbent vendors or existing contractors were identified in the solicitation documentation. All vendor and subcontractor information must be registered in the County's Vendor Self Service (VSS) system prior to contract award. The County will order services and products as needed throughout the contract term, with the option to extend the agreement through four additional renewal periods if performance is satisfactory.