Pump control systems, yaskawa, maint & repair, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for maintenance and repair services of pump control systems and Yaskawa variable frequency drive pump controllers on February 26, 2016, with a submission deadline of March 4, 2016 at 4:00 p.m. local time. The procurement seeks qualified vendors to provide time-and-material services on an as-needed basis for various County departments, with submissions accepted via fax or email. The scope of work includes two specific evaluation items: Part # PW2A0360AAA VFD IQ VT 150HP 240V 360AMPS and Part # PW4A0031FAA VFD IQ VT 20HP 480V 31.0AMPS. Pricing must be structured as a single fixed percentage discount or markup applied to current manufacturer price lists, with separate labor rates for standard hours (7:00 a.m. to 4:30 p.m., Monday-Friday), overtime (1.5 times standard rate), and holiday work (2.0 times standard rate). The successful vendor must begin work within forty-eight hours of notification and complete repairs within ten calendar days, furnish repair parts at vendor cost (excluding new Yaskawa pump controller purchases), and provide factory/manufacturer warranty on all parts for one year from delivery and acceptance. Award determination utilized a weighted factoring system with standard labor at 0.80 weight factor and pump controller items at 0.10 weight factor each, with award made to the lowest responsive and responsible vendor.

The contract included set-aside preferences for small business enterprises certified by Palm Beach County and local businesses, with eligibility for award consideration if their quotations fell within ten percent and five percent of the lowest bid, respectively. The successful vendor must maintain commercial general liability insurance of $500,000, business auto liability of $500,000, and workers' compensation insurance. The contract term is twelve months with an anticipated value of $85,000, with an option to renew for four additional twelve-month periods upon mutual written agreement. No incumbent vendors or existing contractors were identified in the solicitation documents. The requirements specified that qualified vendors demonstrate capacity to service Yaskawa pump control systems with factory-authorized expertise and maintain the required insurance coverage throughout the contract period.