Pullman Railcar 'Advance' Relocation

The Illinois Department of Natural Resources (IDNR) is seeking specialized services for the relocation and storage of the historic 1911 Pullman Heavyweight Private General Service Railcar 'ADVANCE' through a sole source procurement. The project requires expert transportation and storage services to move the railcar from its current location at Gateway Rail Services in Madison, Illinois, to a secure indoor facility in Silvis, Illinois, by December 1, 2024. The contractor must possess a minimum of 5 years of specialized historic train car repairs and restoration experience, with documented proof of at least 5 similar projects. Key deliverables include specialized expertise in 1911 Class I rail standards, identification and removal of non-historic elements, protection during relocation, and proper storage requirements. The procurement is structured as a small business set-aside contract, with the work to be completed within a specified timeframe. The project's primary objective is to preserve the railcar's historical integrity and prevent further deterioration, ultimately preparing it for future display at the Pullman State Historic Site. The solicitation was posted on January 22, 2025, with proposals due by February 5, 2025.

The contract is designated as a small business set-aside, requiring vendors to be registered in Illinois' Small Business Set-Aside program and maintain a primary office within the state. The sole source justification identifies Railroading Heritage of Midwest America (RRHMA) as the only qualified vendor within a 500-mile radius capable of meeting the project's specialized requirements. The contract value is $258,470.48, funded through state-appropriated funds, with a contract term from February 14, 2025, to February 13, 2027. Successful contractors must provide performance and labor/material payment bonds if the project exceeds $50,000 and carry specific insurance coverage, including $1 million in general commercial and auto liability. The procurement requires compliance with prevailing wage rates, with monthly certified payroll records submission. Contractors must also adhere to various state certifications, including educational loan obligations, tax compliance, and workplace policy requirements. The contract will be awarded to the lowest responsible, responsive bidder meeting all specified qualifications and compliance standards.