Public Works Fleet Maintenance HVAC Addition

The Town of Cary, North Carolina is soliciting proposals for comprehensive design and construction services for HVAC systems at two fleet maintenance facilities under an RFQ, with proposals due November 10, 2026 and a non-mandatory pre-submittal conference and site visit on October 20.

This is a Mini-Brooks Act procurement in which pricing is not a determining factor; selection is based solely on qualifications. Evaluation criteria are corporate background and experience (weight 2), project understanding (weight 3), project approach (weight 3), and team firm experience and qualifications (weight 5).

The scope spans two locations: the Garmon Operations Center at 420 James Jackson Avenue, Cary, NC 27513, and the Apex Satellite Garage at 2101 Energy Drive, Apex, NC 27502. Phase 1 includes engineering, design, construction documents, and permitting services. Phase 2 encompasses construction administration, construction inspection, stakeholder engagement, record drawings preparation, and asset management system integration. The contract will be negotiated on a per-phase compensation basis for basic services, with additional services at hourly rates to be specified in the agreement.

Proposals must include hourly rates as a separate file and at least three references from similar projects completed within the past five years. Insurance requirements include Commercial General Liability of $1 million per occurrence / $2 million aggregate, Professional Liability of $2 million per claim, Automobile Liability of $1 million combined single limit, and Umbrella/Excess Liability of $1 million per occurrence.

The pre-submittal conference is scheduled for 1:00 PM–2:00 PM at the Cary site and 2:30 PM–3:30 PM at the Apex site. Written questions are due October 27, 2026, with responses anticipated by October 30. Proposals must be submitted via the North Carolina electronic Vendor Portal (eVP). Evaluation is anticipated for the week of November 30, with selection announcement expected the week of December 14. Anticipated construction commencement is Fall 2027. A pre-audit certificate from the Town finance officer is required before contract execution.