Public Safety - Service Pin

The City of Philadelphia is conducting a micro purchase procurement for Public Safety Service Pins, posted on May 18, 2026, with a bid submission deadline of May 29, 2026. This competitive solicitation seeks lapel pins designed for public safety service recognition purposes, with detailed specifications provided for both operations and executive service pins. Bidders must submit complete quotes for all line items to be eligible for award consideration, and quotes will be evaluated to identify the lowest responsive and responsible bidder. The City reserves the right to award the contract as a whole or by individual line item, whichever serves the City's best interests. All quotes must be submitted electronically through the PHLContracts platform, with no modifications permitted after bid opening. Award decisions will be made within 60 days of the submission date, and no deliveries or services shall commence until the City issues an official Purchase Order notification to the selected vendor.

All bidders must comply with specific submission requirements, including execution of a signed Consent and Authorization Agreement prior to bid closing, which can be submitted either through vendor profile registration or as an attachment with the initial quote submission. The Local Business Entity Program does not apply to this small order purchase category, though vendors may voluntarily submit an LGBTQ Applicant Opportunity Data Form. The total micro purchase amount shall not exceed $41,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers from January 1, 2020, rounded to the nearest thousand dollars. All prices must be quoted net of taxes, as the City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes, with delivery on an FOB Destination Point basis. Vendors must maintain minimum insurance requirements including $500,000 General Liability per occurrence, statutory Workers' Compensation coverage, and $300,000 Automobile Liability per occurrence. The contract term is 365 days from the effective date, commencing upon issuance of the Purchase Order, and payment will be made via electronic deposit following delivery and City approval of products.