Seller Checklist AG.pdf
PDF 157 KB Posted
- Attached to
- Public Safety - Service Pin
- Solicitation number
- B2627156
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step instructions for vendors submitting quotes for a Public Safety - Service Pin micro purchase in Pennsylvania. Sellers must complete all required tabs and fields within the PHLContracts system, including entering unit costs for each item, answering mandatory questions, and accepting terms and conditions. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All sellers must quote all items to be eligible for award, and no delivery or services should commence until official notification from the purchasing department.
The checklist emphasizes that sellers must maintain the correct user role (Seller, not Seller Admin) and complete mandatory documentation including a Consent & Authorization form, which must either be on file in the vendor profile or attached during the quote submission process. Sellers should also indicate Local Business Entity (LBE) certification status, though the LBE Program does not apply to this small order purchase category. An optional LGBTQ Applicant Opportunity Data Form is available for submission. All red validation warnings must be addressed and resolved before the quote can be submitted through the PHLContracts portal at www.PHLContracts.phila.gov. The document does not specify pricing amounts, response deadlines, or contract term details.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .