Public Notice of Intent to Award a Sole Source Contract

Eugene School District 4J in Oregon is procuring intercom equipment and services through a permissive cooperative purchasing contract with Smeed Communication Services under PEPPM National Purchasing Contract #548362-198. This sole source procurement involves the replacement of intercom systems at five schools: Howard, Willard, Sheldon, Churchill, and Cal Young. The goods and services being procured include Rauland/AMATEK intercom equipment and associated installation services. The underlying PEPPM contract was competitively bid by Central Susquehanna Intermediate Unit (CSIU) in Pennsylvania and runs from January 1, 2026, through December 31, 2028, with optional extensions available. The District is piggybacking on this contract without requiring additional competitive bidding, as the PEPPM procurement process is deemed substantially equivalent to Oregon's competitive bidding requirements. The public notice was posted on February 3, 2026, with a comment period deadline of 4:00 PM on February 10, 2026. Installation services exceeding $25,000 are subject to applicable prevailing wage laws.

Vendors utilizing this cooperative arrangement must comply with all PEPPM terms and conditions, including payment of a 1.75 percent transaction fee on net sales. The awarded vendor, Rauland-Borg Corporation, must serve all Local Educational Agencies in Pennsylvania at minimum, with optional expansion to other states and eligible entities. No set-aside designations or restrictions limiting organizational types are specified in the available documentation. The estimated value of purchases is unclear due to budget and time constraints, though the scope of work suggests a moderate to significant contract value given the multi-site nature of the project and potential prevailing wage requirements for installation services.