Public notice of intent to award a sole source contract

Salem Area Mass Transit District (SAMTD/Cherriots) has issued a public notice of intent to award a sole-source contract to Tyler Technologies, Inc. for ERP full implementation, configuration, and module addition totaling $70,520.00, with a protest deadline of October 16, 2026 at 3:00 p.m. PST. The sole-source justification rests on Tyler Technologies' proprietary ownership of the Tyler Munis ERP application code and warranty preservation requirements that prohibit unauthorized third-party modifications; transitioning to an alternative system would incur substantial cost and operational delays.

The scope comprises two technical initiatives: Recruiting Implementation & Internal Audit Services (348 hours of specialized technical consulting and module configuration, $53,940.00) and ERP ACFR Statement Builder implementation (36 hours of implementation services plus annual cloud SaaS subscription for automated Annual Comprehensive Financial Report generation, $16,580.00 total with $11,000.00 annual SaaS fee). Deliverables include professional implementation, configuration, data conversion, training, and SaaS licensing to deploy the Tyler Munis ERP platform across human resources, payroll, financials, and procurement and contracts functions.

The intended awardee is Tyler Technologies, Inc. (Oregon SOS Registry #120935-88). Prospective contractors may submit written protests detailing their technical capacity and legal authority to perform the required services without infringing on proprietary code rights or invalidating existing software warranties through the procurement department email address by the October 16 deadline.