Public Address and Clock System

Grosse Ile Township Schools is seeking proposals for a comprehensive public address and clock system procurement for three district buildings: Grosse Ile High School, Grosse Ile Middle School, and Parke Lane Elementary School. The Request for Proposal (RFP) requires a turnkey solution encompassing PA and clock system equipment, demolition of existing systems, cabling, installation, integration services, warranty services, and staff training. The project involves supplying and installing 165 ceiling speakers, 53 wall speakers, 37 exterior speakers, 182 speaker/clock combination devices, 46 two-sided clocks, 8 large one-sided clocks, 14 strobes, and 113 emergency call buttons. Vendors must provide a five-year warranty, with options to extend to seven years, and ensure complete integration with the district's existing VoIP system and Active Directory for role-based authentication. The non-mandatory pre-bid vendors' conference was held on February 3, 2025, with proposals due February 28, 2025, and an anticipated award date in April 2025. Implementation is planned for Spring to Summer 2025, with specific coordination required for Parke Lane Elementary's ongoing construction activities.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The current infrastructure includes a legacy Bogen PA system and NEC SV8300 Series phone system, which the new system must seamlessly integrate with existing technologies. Vendors are required to submit a 5% bid bond or cashier's check with their proposal and provide perpetual licensing instead of periodic fee structures. The RFP includes multiple add/alternate options, such as classroom audio systems for all buildings and network switch implementations, allowing flexibility in the final solution. While specific budget ranges are not directly stated, the comprehensive nature of the project—covering equipment, installation, integration, and extensive technical requirements across three school buildings—suggests a significant investment. Vendors must complete various compliance forms, including non-familial relationship affidavits, school safety affidavits, and Iran Economic Sanctions Act compliance documentation. The project emphasizes technical compatibility, system performance, and comprehensive service delivery.