PSSH Bread Products

The Pennsylvania Department of Military & Veterans Affairs is requesting bids for fresh bread and bread products to be supplied and delivered to the Pennsylvania Soldiers & Sailors Home in Erie under IFB 6100066210, with bids due July 8, 2026. No pre-bid conference is scheduled.

The scope calls for fresh, not frozen bread products delivered Monday through Saturday between 8:00 a.m. and 3:30 p.m., within 48 hours of baking, packaged as conventional sliced loaves in standard grocer format with visible use-by dates. All items on Appendix A must remain in stock and readily available throughout the contract duration. Products must meet specified quality standards for appearance, color, flavor, aroma, texture, and freedom from foreign material. Bidders must specify brand and brand code for each item supplied and may not subcontract. The DMVA reserves the right to award based on lowest cost or to the vendor able to supply all products needed, whichever is most advantageous.

The initial contract term is three years with potential renewal for up to two additional one-year terms, subject to written Commonwealth notice prior to expiration. The contract may also be extended for up to 90 days under the same terms at DMVA's written discretion. Pricing is subject to Consumer Price Index adjustments on a quarterly basis with at least ten days' notice of any increase. Bidders must submit initial quarterly pricing at bid submission and subsequent quarters by the 10th day of the last month in the quarter or upon request. All products must be new, delivered FOB Destination within thirty days of the Effective Date unless otherwise specified, and carry a one-year warranty. Contractors must register in the Commonwealth's Vendor Master file and submit ACH payment information within ten days of award. Payment is made via Commonwealth Purchasing Card within thirty days of receipt of a proper invoice. Written questions are due prior to bid opening; responses are posted as addenda on https://www.emarketplace.state.pa.us/. Bids are submitted electronically through the Commonwealth's SRM system. The Contracting Officer is Kayla Brill, Purchasing Agent Supervisor, Fort Indiantown Gap, Annville.