Provision of Silent Generator, Power Distribution Equipment, and On‑Site Technical Support for New Years Day

The City of Pasadena Fire Department is soliciting proposals for provision of a silent generator, power distribution equipment, and on-site technical support for New Year's Day 2027 operations, with proposals due November 2, 2026 at 12:00 p.m. and questions due October 21, 2026 at 12:00 p.m.

The vendor must supply a 1400–1600 amp three-phase silent generator with redundant capability meeting EPA Tier 4 standards, minimum 100 kW output, and maximum 60 dB noise level at 7 meters. The complete power distribution package includes five 50-foot cam wires, one 300-amp distro box, five pigtails, 100 feet of Bates cable, one 100-amp box with at least 10 120V sockets, five walkover panels, and one ABC-type fire extinguisher with minimum 10 lbs capacity. All equipment must comply with National Electrical Code, OSHA regulations, UL certification standards, EPA emissions standards, and ANSI safety standards. The vendor must provide at least two qualified on-site technicians from 6:00 a.m. to 5:00 p.m. on January 1, 2027, including pre-event consultation, delivery and setup between 7:00 a.m. and 8:00 a.m. on December 31, 2026, basic staff training, and post-event teardown. Delivery of equipment must occur within one business day of order placement to 207 N. Garfield Avenue, Pasadena, California 91101.

A minimum of five years' experience providing similar services is required; vendors must submit a Relevant Experience Form documenting two comparable projects with municipal agencies. Evaluation weighs experience at 35%, cost proposal (using a ratio method with lowest price receiving maximum points) at 55%, and local Pasadena business preference at 10 points. Cost proposals must include all delivery, freight, environmental and hazmat disposal fees if applicable, and sales tax at 11%. The contract term runs December 31, 2026 through January 1, 2027. For contracts exceeding $25,000, the City of Pasadena's Living Wage Ordinance and minimum wage requirements under Chapter 5.02 of the Pasadena Municipal Code apply. Vendors must submit Vendor Questionnaire (Form AA-1), Project Workforce Utilization form (Form AA-2) if applicable, Relevant Experience Form, Unique Entity Identifier from SAM.gov, IRS Form W-9, proof of required insurance, Pasadena business license if applicable, and necessary certifications within 10 calendar days of selection. Proposals must be submitted through the City's eProcurement Portal.