Provision of Nutanix Hardware, Software, Support

Gwinnett County Board of Commissioners is requesting sealed bids on Nutanix hardware, software, support, and maintenance services under ITB BL071-23, with bids due May 12, 2023 at 2:50 p.m. local time at the Gwinnett County Purchasing Office in Lawrenceville, Georgia. Addendum 1, issued May 5, 2023, modified supplier qualification requirements — bidders must be authorized Nutanix resellers holding Professional or Champion competency rating and must provide proof of authorization with the bid.

The scope covers 14 line items of Nutanix hardware and software across three data centers: Police Annex (E911) Data Center, GJAC Data Center, and Bay Creek Data Center. Deliverables include Acropolis Pro Software Licenses, Nutanix NX-3170N-G8 nodes, memory modules, solid state drives, network interface cards, power supply units, and 24/7 hardware support with terms and conditions per vendor documentation. Racks are excluded; the county handles all installation. Delivery is F.O.B. Destination Prepaid, with standard configuration orders shipped within 10–15 business days and all hardware fully configured prior to shipment.

The initial contract term is 12 months with four optional one-year renewal periods. Pricing must remain firm throughout the initial contract term and include all processing fees, shipping, and convenience fees. The county does not pay late fees and requires all suppliers to waive such charges. Upon notice of award, vendors must select either virtual credit card or direct deposit for county payment.

Award will be made to the lowest responsive and responsible bidder. The county reserves the right to reject any or all bids, split awards, or negotiate terms with the lowest responsive bidder. Questions are due May 4, 2023 at 3:00 p.m., directed to Dana Garland, Purchasing Associate III. Bid documents must include a completed Requirements page, Bid Schedule, minimum three references, notarized Contractor Affidavit and Agreement, and Code of Ethics Affidavit. Firms on the Gwinnett County ineligible source list are prohibited from submitting offers.